Centralized Vendor Management
Manage all vendors, documents, and contracts on a unified platform across branches and departments.
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Trusted by Leading Banks & Businesses Across India
Cloud-Based Vendor Compliance Software
for Banks, NBFCs & Enterprises.
Vendor registration, recurring expense automation, purchase orders, and branch-level access control — all in one platform.
Vendor Registration & Vendor Master Setup
Register vendors using GSTIN, PAN, or MSME data. Store
bank details, tax info, uploaded documents, and contracts.
bank details, tax info, uploaded documents, and contracts.
Recurring Expense Management & Scheduling
Auto-create and schedule recurring bills for rent, utilities, landline, auditors, etc.
Purchase Order Tracking
& Invoice Processing
Create and monitor purchase orders.
Automate compliance entries like LDC and fixed asset billing.
Multi-Branch Role &
Access Management
Allocate permissions by branch or user.
Configure expenditure limits and access levels.
Key Features of the VenCPC Vendor Management System
Smarter Tax Compliance for Enterprises, Anytime, Anywhere.
Stay Compliant, without
Thinking About Security
Automate compliance with built-in security that keeps your data protected, processes secure, and risks under control.
GSP-Authorized, Direct to GSTN
Every byte Encrypted, Secure at Every Layer
ISO 9001 : 2015
Quality Management System
ISO 27001 : 2022
Information Security
SOC 2 Type II
Operational Trust Center
AES-256 Encryption
Multi Factor Authentication
Why Choose VenCPC for Vendor Compliance?
Built for multi-branch banks, NBFCs and enterprises that need audit-ready vendor records without manual follow-up.
Smart Dashboard for Vendor Oversight
Get a comprehensive view of registration status, invoice flows, document verification, and branch-wise vendor activity.
Real-Time ITC Monitoring
Track GST inputs and vendor filing status in real time to protect ITC and enable proactive compliance.
Fully Configurable for Multi-Location Use
Configure VenCPC to match your branch structure, approval hierarchies, and workflows-ideal for banks, NBFCs, and enterprises.
Time-Saving Automation Across Processes
Simplify bill creation, document uploads, approvals, and invoice tracking for faster, error-free processing.
VenCPC Keeps Your Vendor Operations Moving
Transparency, Efficiency & Control Across Your Vendor Lifecycle.
Vendor Onboarding and
Verification Software
A vendor with a wrong PAN, a cancelled GSTIN or an unknown MSME status causes TDS errors, lost input tax credit and payment delays. VenCPC runs these vendor KYC checks when a supplier is onboarded, whether it is registered by GSTIN, by PAN only or is unregistered, and records the Udyam number and MSME category in the vendor master.
Vendor Checks and Why They Matter
| Check | What it tells you | Why it matters |
|---|---|---|
| PAN verification | Whether the PAN is valid and matches the vendor name | TDS is deducted against the right PAN, and a missing or invalid PAN attracts a higher TDS rate |
| GSTIN verification | Whether the GST registration is active, cancelled or suspended, and the legal name | Input tax credit is available only on invoices from a valid registration |
| Vendor GST filing status | Whether the vendor is filing its GST returns | ITC is at risk when a supplier does not report its invoices |
| MSME (Udyam) status | Whether the vendor is a micro, small or medium enterprise | Payments to micro and small vendors must follow the Section 43B(h) time limits |
| Lower deduction certificate | Whether the vendor holds a valid LDC, and its limit and period | TDS can be deducted at the lower rate only within the certificate |
PAN and GSTIN are checked through Income Tax and GSTN APIs, not by manual lookups on the portals.
Purchase Order and Expense Management
Beyond the vendor master, VenCPC handles every bill a branch pays, from purchase orders to rent and utility bills, with maker-checker approval at branch, regional and zone level before payment.
| Bill type | How VenCPC handles it |
|---|---|
| General purchase order | Raise POs against vendors and track each one as not consumed, partially consumed or consumed as bills are booked |
| Regular bills | Book vendor invoices against a PO or directly, with GST and TDS details captured |
| Advance payment and retention payout | Record advances paid to vendors and release retained amounts when conditions are met |
| Rent and utility bills | Maintain premises and connections in the Rent Master and Utility Master and bill them on schedule |
| Recurring bills and provisions | Schedule monthly, quarterly or yearly bills and provision entries |
| Fixed assets and petty expenses | Capture fixed asset purchases and small miscellaneous branch expenses in the same workflow |
HSN, reverse charge, GST, fixed asset and BGL masters keep tax treatment and ledger mapping consistent across branches, and bulk import brings existing vendors and bills in from Excel.
GSTR-2A, GSTR-2B and IMS for Purchase Bills
Step 1
Bulk fetch from the GST portal
Fetch GSTR-2A and GSTR-2B for every GSTIN, month by month, with the status of each period visible at a glance.
Step 2
Reconcile with booked bills
Match supplier data in GSTR-2A and GSTR-2B with the purchase bills booked by branches, so ITC is claimed only on invoices the supplier has reported.
Step 3
IMS on supplier invoices
Review supplier invoices in the Invoice Management System and accept, reject or keep them pending before they reach GSTR-2B.
Connect vendor checks with the rest of your compliance
VenCPC is part of the FigmentOne tax compliance platform . See how MSME status drives Section 43B(h) with MSME vendor verification , file TDS returns with TaxCPC , and manage GST returns with GSTCPC .
Growth Driven by Trust
900+ Clients Trust Us
We're happy with our association with FIGMENT. It's a great combination of tech aspects as well as tax knowledge.
Mr. Rajesh Kumar
GM, BANK OF INDIA
No organization can be stopped when it's built on values like Figment's. The team constantly strives to deliver its very best.
Mr. B. Satyanarayana Rao
DGM, UNION BANK OF INDIA
We appreciate your degree of service orientation and find it truly satisfying and further hope for the same warmth.
Mr. Mahendra Kumar
GM, UTTAR BIHAR GRAMIN BANK, MUZAFFARPUR
Figment's hardworking and professional team has achieved remarkable milestones through dedication and sincerity.
Mr. Nandkumar
AGM, PUNJAB NATIONAL BANK
The Figment team has a deep understanding of client needs and extensive expertise in banking and tax technology systems.
Mr. Dinesh Khurana
AGM, STATE BANK OF INDIA
Figment aligned with our compliance timelines from day one, and support has been consistently responsive.
Mr. Amit Sharma
DM, HIMACHAL PRADESH GRAMIN BANK
We're happy with our association with FIGMENT. It's a great combination of tech aspects as well as tax knowledge.
Mr. Rajesh Kumar
GM, BANK OF INDIA
No organization can be stopped when it's built on values like Figment's. The team constantly strives to deliver its very best.
Mr. B. Satyanarayana Rao
DGM, UNION BANK OF INDIA
We appreciate your degree of service orientation and find it truly satisfying and further hope for the same warmth.
Mr. Mahendra Kumar
GM, UTTAR BIHAR GRAMIN BANK, MUZAFFARPUR
Figment's hardworking and professional team has achieved remarkable milestones through dedication and sincerity.
Mr. Nandkumar
AGM, PUNJAB NATIONAL BANK
The Figment team has a deep understanding of client needs and extensive expertise in banking and tax technology systems.
Mr. Dinesh Khurana
AGM, STATE BANK OF INDIA
Figment aligned with our compliance timelines from day one, and support has been consistently responsive.
Mr. Amit Sharma
DM, HIMACHAL PRADESH GRAMIN BANK
- Years in tax practice
- 14+
- Organisations served
- 900+
- CAs and tax advisors on staff
- 200+
- Tax transactions processed yearly
- 950M+
Frequently Asked Questions
Something not covered here?
Ask us directly.Vendor onboarding software collects a new supplier’s details and documents, verifies its PAN, GSTIN and MSME status, and adds it to the vendor master only after the checks and approvals are complete. VenCPC does this and then manages everything paid to the vendor, including purchase orders, regular bills, rent, utility and recurring bills, across branches.
Vendor management software keeps one verified master of all vendors and controls how their bills are raised, approved and paid. VenCPC adds PAN, GSTIN and MSME (Udyam) checks at onboarding, maker-checker approvals and GSTR-2A/2B reconciliation of purchase bills.
Vendors can be registered by GSTIN, by PAN only, or as unregistered vendors, with their Udyam number where applicable. VenCPC retrieves their details automatically, letting you upload agreements, add bank and tax information, and assign them to cost centers or branches. Each new vendor goes through approval before it is available for billing.
Load your vendor list into VenCPC and it validates each PAN and GSTIN through Income Tax and GSTN APIs, flagging invalid PANs, name mismatches and inactive or cancelled GST registrations for review, instead of checking each vendor on the portals one at a time.
Section 206AB required TDS at a higher rate on payments to “specified persons” who had not filed their income tax returns, so deductors had to check each vendor before paying. The Finance Act, 2025 omitted Section 206AB from 1 April 2025, so this check is no longer needed for later payments. A higher TDS rate still applies when a vendor’s PAN is missing or invalid, which is why PAN verification remains important.
VenCPC is part of FigmentOne. Existing users log in at one.figmentglobal.com and open VenCPC from the product list, where plans and pricing are also shown. New users can book a demo to get access.
